Skip to main content

​
Overview

Locations help you track where incidents happen within your establishment. This information is valuable for identifying patterns, allocating resources, and understanding safety concerns in specific areas.

​
Why Track Locations?

Recording incident locations allows you to:
  • Identify areas that may need increased supervision
  • Spot patterns in where certain types of incidents occur
  • Provide detailed context for incident reports
  • Support investigations with accurate location data

​
Creating Locations

  1. Navigate to Settings in the main menu
  2. Select Locations from the settings options
  3. Click Add Location
  4. Enter a clear, specific location name (e.g., “Main Playground”, “Year 7 Corridor”)
  5. Click Save

​
Common Location Examples

Consider these examples when creating your locations:

​
Educational Spaces

  • Classrooms
  • Science labs
  • Library
  • Computer rooms
  • Art rooms

​
Social Areas

  • Playgrounds
  • Dining hall/cafeteria
  • Common rooms
  • Sports facilities

​
Corridors & Transitions

  • Main corridor
  • Stairwells
  • Entrance areas
  • Year group corridors

​
Off-Site

  • School bus
  • Educational visits
  • Sports venues
  • Work experience locations

​
Organizing Your Locations

Use a consistent naming convention to make locations easy to find. For example:
  • “Playground - Main”
  • “Playground - Junior”
  • “Corridor - Year 7”
  • “Corridor - Year 8”
This approach:
  • Groups related locations together when sorted alphabetically
  • Makes it easier for staff to find the right location quickly
  • Improves reporting and analysis

​
Managing Locations

​
Editing Locations

  1. Navigate to Settings > Locations
  2. Find the location you want to edit
  3. Click the Edit button
  4. Make your changes
  5. Click Save

​
Archiving Locations

For locations that are no longer in use:
  1. Navigate to Settings > Locations
  2. Find the location you want to archive
  3. Click Archive
  4. Confirm the action
Archived locations remain visible on historical incidents but won’t appear in dropdowns for new incidents.

​
Selecting Locations in Incidents

When creating or editing an incident, you can select the location where the incident occurred. If the location is unknown or not applicable, you can leave this field blank.

​
Location-Based Reporting

Signal’s analytics features can help you:
  • View incident frequency by location
  • Identify high-risk areas
  • Compare incidents across different location types
  • Track trends over time for specific locations
Accurate location data depends on staff consistently selecting the correct locations when recording incidents. Provide training to ensure everyone uses locations correctly.

​
Best Practices

Create locations that are specific enough to be useful but not so granular that staff struggle to choose. “Science Lab 2” is better than just “Science” but “Science Lab 2, North Corner” might be too specific.
Don’t forget locations outside your main building. Include transport, external facilities, and common off-site visit locations.
As your building or operations change, review and update your locations. Archive old locations and add new ones as needed.
Ensure all staff know which locations to use in different scenarios. Consistent use makes your data more valuable.

​
Next Steps

Set Up Agencies

Configure external agencies you work with for safeguarding