Review Dates & Reminders

Schools are expected to review their policies regularly — many annually — and it is easy for a review date to slip past unnoticed. Signal tracks the review schedule for every policy, shows clear badges when a review is approaching or overdue, and reminds the right person so nothing lapses.

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Setting up the review schedule

When you add or edit a policy, four fields control its review schedule:

• Policy Owner — the staff member responsible for keeping the policy up to date. Review reminders go to the owner. Leave this set to DSLs and reminders go to your safeguarding leads instead.
• Review Frequency — how often the policy should be reviewed: Annually, Every 2 years, or Every 3 years.
• Date Ratified — when the current version of the policy was approved.
• Next Review Due — when the next review is due.

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Review status badges

The Review Due column on the policies page (Settings → Policies) shows each policy’s next review date alongside a status badge:

• Due soon (amber) — the review date is within the next 30 days.
• Overdue (red) — the review date has passed.
• Guidance updated (amber, with a book icon) — government guidance relevant to this policy has changed since it was last reviewed, so a review is recommended even if the date is not yet due. This badge stays until the policy is marked as reviewed, even if the guidance update alert has been dismissed.

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Where reminders appear

Reminders are routed to the Policy Owner where one is set. Policies without an owner fall back to your DSLs, so every policy always has someone watching its review date.

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Marking a policy as reviewed

When a review is complete, record it in Signal so the badges clear and the next review date is set.